The Problem With Spreadsheet Logbooks

The Problem With Spreadsheet Logbooks

The Problem With Spreadsheet Logbooks 1500 957 j5 International (Part of Hexagon)

When using spreadsheet logbooks there are holes in the information inputted because there is a requirement to manually enter most data. Missing information results in inefficiencies and can lead to catastrophic safety consequences and inconsistencies. There is little visibility or connection in or around the plant due to only one person contributing to a spreadsheet Shift Handover at a time. This is inefficient, time consuming and decreases situational awareness. With spreadsheet Shift Handovers consistent logs and advanced workflow capabilities can not be used or enforced, affecting safety and delaying accesses to critical information. Finding data from across multiple spreadsheets is not feasible or time efficient. Visual presentation of data is limited due to not having the ability to see data from previous shifts from different industrial systems, such as SAP PM. With spreadsheets logbooks there is no audit trail or control which is dangerous. There is no control or knowledge of who inputted or created entries, made overrides or made changes.

The digital j5 Shift Handover solution enables you to have a clear full picture of the whole process. j5 Shift Handover enables consistent formatting, structure and content entry which facilitates wide visibility in and around the plant, reducing human error. This enables you to have full summary of information to check and review which is also easily audited.  j5 Shift Handover information is available on the desktop or mobile – even on the move – improving collaboration. You can also easily search and filter reports on specific operations data, saving time. j5 Shift Handover is a single stable, secure and off the shelf application, which is available to hundreds of users.

j5 Operations Management Software is used by over 85% of the Downstream and 100% of the Upstream Oil and Gas assets in Japan. As a result, the solution has been developed in industries with a strong continuous improvement (Kaizen) philosophy.