The efficient and consistent management of work permits on an industrial site is crucial for the smooth running of the plant. Typically, there are many such permits in operation in the various areas of the site and in various stages of completion. There are also typically different classes of work permit, which require different means of managing and certification. It is essential that all these factors are considered for the safe operation of the site.

The j5 Permit to Work (PTW) application provides an effective, consistent and visual interface for the management and control of work permits. All the steps in the process are audited and there is a complete record of all transactions in the process. Summaries of the logs are displayed in the handover reports and can be shared by email with nominated recipients.

The j5 Permit to Work application allows users to create Permits and Certificates, choosing from a set of forms built with j5 IndustraForm® technology. The IndustraForm® based design allows for a simple and flexible user experience, guiding the user through a simple workflow. These can be easily customized for each customer, allowing for forms which model the existing Permit process. The Permit and Certificates included in the j5 Permit to Work application are intended to provide a template for clients to examine and use as the basis for designing their own forms, modelling their own process.

The following UK Health and Safety Executive white paper was used as a reference document for the design of the j5 Permit to Work module:

Guidance on permit-to-work systems: A guide for the petroleum, chemical and allied industries

Key Features and Benefits:

Easy to Use

j5 has an intuitive PTW framework

Consistent PTW Data

Define checklists, permit templates and workflows to ensure the correct procedures are carried out safely

Safely Process the PTW

The j5 system will enforce the correct procedures strictly

Eliminates Paper, Spreadsheets and Scattered Databases

Permit to Work documentation is all in the same place

Saves Time

Choose from a list of standard permits to carry out the work safely

Advanced Workflow Capabilities

Receive relevant notifications on the status of all the PTW entries

Fast Search and Filtering

Track the approvals and tasks being carried out in all or any of the Work Permits

Integration With Other Industrial Systems

Attach permits to a Work Order in the CMMS (for example IBM Maximo) and electronically deliver it to the Operations Department

Integration With Other j5 Applications

Highlight risks using the inbuilt risk management system

Real-time PTW Monitoring

Track the progress of Work Orders and Permits in the CMMS and the automated audit log

Web Browser Based

j5 Applications are readily available within a familiar browser environment

Tried and Tested in Different Industries Worldwide

j5 Applications are being used successfully in diverse areas and industries

The j5 Permit to Work Application Can Be Used Across Many Industries:

Chemical Manufacturing

Food and Beverage Production

Pharmaceuticals

Manufacturing

Pulp and Paper

Case Studies:

With the j5 Permit to Work Application you can:

  • Control the work by choosing the required permits from a list of standard permits to carry out the work safely
  • Attach permits to a Work Order in the CMMS and electronically deliver it to the Operations Department
  • Track the progress of the Work Orders and Permits in the CMMS
  • Precisely track the approvals and tasks being carried out in all or any of the Work Permits using the automated audit log
  • Define the details of the work permits (or copy from previous work permits)
  • Select suitably qualified personnel
  • Define or select pre-approved isolations
  • Highlight risks using the inbuilt risk management system
  • Activate checklists to ensure that the permits are carried out correctly

  • Define PPE requirements (or choose the recommended PPE)
  • Issue, Cancel, Suspend, Re-activate permits
  • Be secure knowing that the system will enforce the correct procedures strictly
  • Use the specified PPE defined in the permit
  • Carry out the isolations using the clear documentation provided
  • Systematically go through the checklists to ensure every item has been carried out
  • Carry out relevant tests where required
  • Perform joint inspections and sign off the Associated and Master Permits
  • Carry out the re-activation checklists and remove isolations on completion
  • Close the Work Permit
  • Define isolation points for specific equipment
  • Define checklists, permit templates and workflows to ensure the correct procedures are carried out safely

Want a demonstration of j5 Permit to Work?
REQUEST DEMONSTRATION

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