Inadequate Permit to Work processes have contributed to devastating industrial accidents such as the Pacific Gas and Electric Company Natural Gas Pipeline Puncture (1981), the Occidental Piper Alpha Explosion (1988), the Phillips Petroleum Chemical Plant Explosion and Fire (1989) and the Fire at Hickson & Welch Limited (1992).  As a result, the Health and Safety Executive (HSE) state that:

“The potential for serious incidents in these industries is clear, and Permit to Work systems are a vital part of effective management of the hazards.”

Such systems may also be known as Safe System of Work (SSOW) or Control of Work (COW). Typically, there are many such Permits in operation in the different areas of an industrial site and in various stages of completion. There are also typically different classes of work permit, which require different means of managing and certification. It is essential that all these factors are considered for the safe operation of the site.

To remedy these pains, companies across the world utilize j5 Permit to Work.  The j5 Permit to Work (PTW) application provides an effective, consistent and visual interface for the management and control of Permits. All the steps are audited and there is a complete record of all transactions in the process. Summaries of j5 Permit to Work records are displayed in j5 Shift Handover reports and can be shared by email with nominated recipients.

The j5 Permit to Work application comes with a set of IndustraForm® Templates that provide examples for handling a range of scenarios, covering the Permit level and the Certificate level. Please note that these IndustraForm® Templates are provided only to assist the user to develop the specific processes for their site and are not intended to be used without modification.  While the UK Health and Safety Executive white paper – Guidance on permit-to-work systems: A guide for the petroleum, chemical and allied industries – was used as a reference document for the design of the j5 Permit to Work application, please note that it is the responsibility of the user to ensure that any Permit to Work system implemented using j5 Permit to Work meets applicable safety and regulatory requirements.

Key Features and Benefits:

Easy to Use

j5 has an intuitive PTW framework

Consistent PTW Data

Define checklists, Permit templates and workflows to ensure the correct procedures are carried out safely

Safely Process the PTW

The j5 Permit to Work application will enforce the correct procedures strictly

Eliminates Paper, Spreadsheets and Scattered Databases

PTW documentation is all in the same place

Saves Time

Choose from a list of standard Permits to carry out the work safely

Advanced Workflow Capabilities

Send relevant notifications and view the status of all the PTW entries in j5 Shift Handover

Fast Search and Filtering

Track the approvals and tasks being carried out in all or any of the Permits

Integration With Other Industrial Systems

Attach Permits to a Work Order in the CMMS (for example, IBM Maximo or SAP PM) and electronically deliver it to the operations department

Integration With Other j5 Applications

Highlight risks using the inbuilt risk management system

Real-time PTW Monitoring

Track the progress of Work Orders and Permits in the CMMS and the automated audit log

Web Browser and Mobile Based

j5 PTW is readily available within a familiar browser and mobile device environment using IndustraForm® technology

Tried and Tested in Different Industries Worldwide

j5 Applications are being used successfully in diverse areas and industries

The j5 Permit to Work (PTW) Application Can Be Used Across Many Industries:

Chemical Manufacturing

Transport

Food and Beverage Production

Pharmaceuticals

Manufacturing

Pulp and Paper

Forestry

Case Studies:

With the j5 Permit to Work (PTW) Application you can:

  • Control the work by choosing the required Permits from a list of standard Permits to carry out the work safely
  • Attach permits to a Work Order in the CMMS and electronically deliver it to the Operations Department
  • Track the progress of the Work Orders and Permits in the CMMS
  • Precisely track the approvals and tasks being carried out in all or any of the Permits using the automated audit log
  • Define the details of the Permits (or copy from previous Permits)
  • Define or select pre-approved isolations
  • Highlight risks using the inbuilt risk management system
  • Activate checklists to ensure that the Permits are carried out correctly

  • Define PPE requirements (or choose the recommended PPE)
  • Issue, Cancel, Suspend and Reactivate permits
  • Be secure knowing that the system will enforce the correct procedures strictly
  • Use the specified PPE defined in the Permit
  • Carry out the isolations using the clear documentation provided
  • Systematically go through the checklists to ensure every item has been carried out
  • Carry out relevant tests where required
  • Perform joint inspections and sign off the Associated and Master Permits
  • Carry out the reactivation checklists and remove isolations on completion
  • Close the Permit
  • Define isolation points for specific equipment
  • Define checklists, Permit templates and workflows to ensure the correct procedures are carried out safely

j5 Permit to Work (PTW) Mobile (IndustraForm®)

j5 Permit to Work brings mobility to the Permit and Certificate applications, allowing the permit process to continue out in the field without requiring staff to regularly return to the control room. Combined with IndustraForm® technology, this provides a powerful and flexible mobile Permit to Work solution, putting organisations in control of their processes without requiring costly customization from a vendor.  The same flexible IndustraForm® applications are used on desktop computers and the mobile devices.  When using the j5 Mobile application, any permits and certificates created on a desktop computer can be synced to the mobile device.  From there users can view permit details, review and record isolations, edit values, perform and receive approvals, and more, all without needing to return to a control room to manually enter data.  This reduces the risk of data entry errors, and reduces process overheads by avoiding unnecessary staff movements.

Want a demonstration of j5 Permit to Work (PTW)?
REQUEST DEMONSTRATION

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