10 Reasons for Implementing Web Based, Database Driven Logbooks in the Power Industry

10 Reasons for Implementing Web Based, Database Driven Logbooks in the Power Industry

10 Reasons for Implementing Web Based, Database Driven Logbooks in the Power Industry 1512 821 j5 International (Part of Hexagon)

There are a host of compelling reasons for moving towards electronic logs in the Power Industry. These kind of logging systems provide an immediate benefit to the operating personnel and also other departments as well. A logging system can grow into a powerful coordinating structure across multiple disciplines and sites. Here are 10 Reasons for Implementing Web Based, Database Driven Logbooks in the Power Industry:

  1. Increased Data Distribution: Operations Logbook information is no longer confined to the control room, rather it is made available directly to anyone on the network.  Information is also available to departments other than the operating department.  The introduction of an electronic logbook provides an immediate boost in plant personnel coordination.  Multi-user entry and access allows more people to contribute to the logging process.
  2. Formalized Shift Handover: j5 provides an efficient, repeatable, auditable Shift Handover procedure for multiple areas and sites. The underlying logic ensures that users follow defined procedures.  The logging system automatically collects the bulk of the information for the handover and handover logs may be emailed to an unlimited number of interested recipients.  The data is always on-line and can be queried at any stage.  Handover information can also be dropped into a spreadsheet.
  3. Real-Time Information Integration: j5 interfaces with industry standard platforms and applications such as data historians, asset management, laboratory and maintenance systems, and is easily accessed by 3rd party systems.  For example, software that calculates KPI’s can write a log to the logbook when a KPI reaches an unacceptable level.  Similarly, our logbook software will write information from the logbook to the application.
  4. High Quality View of Information: The information within j5 is readable and highlights “out of specification” information, color codes it, formats it and so on.  This means that users can quickly locate the information of interest to them and understand it without having to decipher inconsistent scrawls.  The information within j5 is also in a format that is easily searchable.  An audit-log within the system also allows super-users to monitor the system.
  5. Enforces Work Flow Practices: The underlying logic within the j5 system defines users’ rights to view, create and modify logs and to complete tasks.  Examples include signing off at the end of the shift, creating and completing work instructions, and so on.  The intelligent checks within the j5 system help operators to not make mistakes or cut corners.  j5 Inspection Rounds help to design operator rounds, collect field information and quickly identify anomalies.
  6. Excellent Data Searching Capabilities: Using single click filter buttons or more sophisticated Boolean buttons, j5 users can very quickly find the information they are interested in.  This saves an enormous amount of time compared to older logging methods such as using paper or spreadsheets.  Operators don’t have to navigate through filing cabinets and complex folder systems to find the information they want.
  7. Central Operations Management Portal: The j5 system is an Operations Management portal to multiple third party applications.  A logbook can act as a portal to higher level software apps, for example writing a work request into Maximo.  This means that the operator need not learn another interface and the owner need not buy another software license in other applications.
  8. Complementary Applications: Logbooks are no longer just logbooks in the traditional form.  There are many different kinds of logbooks that are all integrated into a common structure.  Examples include: Work Instructions, Near Miss / Incident Management Logs, Environmental Logs, Startup and Shutdown Procedures, Shift Management, Planning, Work Force Tracking and so on.
  9. Advanced Reporting Structures: Reports on the composite (enriched) data can be created within j5 very quickly.  These reports are available online, can be emailed to selectable recipients (on a condition or at a defined periodicity) and can have selectable input values. For example, a report on all logs that have an emergency priority for this month.  The j5 Operations Logbook provides the basis of an accurate management reporting system with Handover Reports, Morning Reports, Weekly Reports etc.
  10. Consolidates Multiple Logbooks and Sites: Typically sites may have tens or hundreds of different kinds of logs.  By consolidating these reports, users can see the effect of an event across all the logs or if required.  A single j5 server provides ALL the logbooks for ALL Personnel across ALL Sites.  System Administration is managed efficiently in a single computer.